Have you heard of “Microsoft Teams whiteboard,” “Sharing Microsoft PowerPoint presentations” or “Co-editing” by any chance? Of course, you have! String of words that have something to do with remote or online meetings.
Now, let’s see how these new features also revolutionize the way we run face-to-face meetings!
Let’s find out how face-to-face meetings are run today…
First, the video projector screen is not always clearly visible to everyone. Sometimes there are brightness and contrast issues that add to the problem. It is not uncommon for some of the audience to turn their heads for a while, or to move their seats.
Secondly, the presence of an internet connection is more than likely. This is often coupled with the use of one’s workstation: laptop, tablet, or smartphone… as the main note-taking tool.
Lastly, it is not uncommon during a face-to-face meeting that attendees end up getting distracted: checking emails, responding to requests in Microsoft Teams, or surfing social networks…
These statements may seem slightly exaggerated; Yet many companies can relate to these scenarios as technologies and practices have greatly evolved in the last decade.
So, what solutions and new practices do digital tools bring to face-to-face meetings?
Positive Impact #1: Managing availability and attendance through everyone’s calendar in Microsoft Outlook.
Organizers can invite participants to attend remote or in-person meetings.
Positive Impact #2: Facilitating sharing information with easy readability and without damaging the participants’ neck or eyesight.
The host, or at least the presenter, can now share his/her screen in a meeting with all attendees using the Microsoft Teams’ invitation link.
Positive Impact #3: A participatory initiative and playful approach in face-to-face meetings, giving all attendees a key role (expression, involvement, and information).
Thanks to Microsoft Teams’ collaborative tools, creating “digital” interaction has never been easier. Whiteboard, co-editing, interactive animation with third-party tools are ready to use!
Positive Impact #4: Having an eco-responsible approach.
Paperboard sheets and other post-it sheets will no longer be used (or in a considered manner). This is both less cumbersome and easier to store. Thus, over a year, this corresponds to a significant decrease in paper use and therefore a reduction in its environmental impact.
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